Process Mapping Basics – Part III

Questions one should ask while mapping the process are:
– what is the purpose of process being mapped?
– what is the boundary of the process being mapped, i.e. the start and the end of the process?
– what triggers the process?
– what is the Level 0 process? what are the inputs, and outputs (product/service/decision)?
– do I drill down to the next level?
– what are the sub-processes within the next level?
– what activities are carried out as part of the process being mapped?
– when is this activity carried out?
– why is this activity carried out?
– what are the inputs and outputs (prodct/service/decision) of this activity?
– what are the tools/resources required to carry-out this activity?
– who is the performer of this activity?
– what is the next activity?
– are there multiple activities possible as a result of this current activity?
– can the follower activities of this activity be one or many of the multiple activities identified? in case of many, can they be parallel?
– what are the business rules for each of the possible options?
– is this activity without any predecessor or follower?
– are all activities connected with each other? is the inter-relationship completely mapped?
– can i simplify the representation of the process? is it really so complex?
– has the process been verified or signed-off by the user?

Ensure that user / person whom you are intervieweing is either the process owner or an expereinced user. Also ensure that you are clear of the process mapping convention / notation that you will follow to map the process. Always communicate / carry a sample process map to the user / process owner ahead of the process mapping interview or workshop and explain the same to the user. Try and visualise the process.

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